MINUTES OF THE REGULAR MEETING
LAGO VISTA PROPERTY OWNERS’ ASSOCIATION
BOARD OF DIRECTORS 

January 14, 2010

RECITATION OF AUTHORITY

    The meeting of the Board of Directors of the Lago Vista Property Owners’ Association was held at the Activity Center, 2601 American Drive in the Bluebonnet Room on Thursday, January 14, 2010 at 7:00 pm. Board members present were President Dave Freeman, Treasurer Nancy Oliver, Secretary Jo Anne Molloy and Director Gary Gates. The Directors present are authorized Directors constituting a quorum for transacting business. General Manager Deborah Sorchevich was also in attendance. Vice president Dave Shafford was unable to attend.

CALL TO ORDER

            The meeting was called to order at 7:00 p.m. by President Dave Freeman.  Thirteen members were in attendance.

 OPEN FORUM

    POA member, David Scott, introduces himself to the Board and presents a letter from his wife, Dinah Scott, who could not be present due to out-of-town commitments. The topic of concern, contained in the letter, involved a previous decision by the Board of Directors, denying the use of the K-Oaks Clubhouse for a particular event. POA member, Dinah Scott’s letter, asks for clarification of why written POA policy was not followed in this case, stating that, as a member, all expectations of the POA, required for a member to reserve a facility, was followed. Mrs. Scott respectfully asks for reconsideration, by the Board, of her original request.

            After a considerable amount of discussion between the Board of Directors and the POA members present at the meeting, Secretary Molloy makes a motion to rescind the original decision that denied the request. Treasurer Oliver seconds. Member Gates denies. President Freeman abstains. The motion is passed to rescind the original decision to deny. Treasurer Oliver requests a letter be sent to the member currently on the calendar, offering the POA’s sincere apology and offering an alternate date for their function.

            POA member, Artur Kern, introduces himself to the Board and inquires of the future plans, if any, for the current fitness center facility. The Board advises that there are not any plans at this time. Mr. Kern also makes a request for the Board to consider the possibility of extending the number of months that the POA swimming pool is open. Mr. Kern believes this would allow time for adults only, to swim, while children are still in school during the week. The Board will take this under advisement and the topic will be added to the February Work Session for further discussion.

MINUTES (MOLLOY)

    Secretary Jo Anne Molloy presented the December 2009 Monthly BOD Minutes for review. Motion to approve was made by Director Gates and seconded by Treasurer Oliver.  All in favor; the Minutes are approved as presented.

TREASURER’S REPORT (OLIVER)

    Treasurer Nancy Oliver begins the financial report by announcing that 2010 Assessment collections, to-date, amount to $687,238.00. This amount exceeds last year’s collection at this time by approximately $50,000.00. Treasurer Oliver briefly gives an overview of the POA’s operational and capital expenditures throughout the year and assures the members that the GM and her staff closely monitor the expenses on a monthly basis. No questions or comments arose from the Board of Directors. Director Gates made a motion to approve the December 2009 Financials. The motion was seconded by Secretary Molloy. All in favor; financials are approved as presented.

  GENERAL MANAGER’S REPORT (SORCHEVICH) 

1. 2010 Assessments Update: Update presented by the Treasurer.
2. Bar-K Bathhouse Update: One of this year’s capital projects is to renovate the bathhouse that is adjacent to the Grande Pavilion. Three bids are required and, to-date, two have been received. The goal is to have this completed prior to the opening of the swimming pool season.
3. Financial Summary Report for Members: Introduction of the new version of the previous “Simple Sheet”. This will be the new format that is published on POA web site.
4. Boat Ramps/Marinas Update: LCRA reports the water level is at 656.10msl. This is just a matter of inches from last year’s level at this time. Discussions will begin, concerning the moving of marinas back into to the cove, when the level of the lake approaches 665msl. At this time the POA has 3 boat ramps that are open (Emerald, Marina and low-water @ Marina).
5. Ranger Program Update: Regular meetings are continuing within the Ranger department. Increased security will begin, on the weekends, in the near future and going into the Spring and Summer seasons. Rangers are being more closely monitored and will become more highly visible at Parks and Facilities.
6. Tree Program Update: This program is another capital project, which has just begun. We will be addressing the ball moss issue, as well as, pruning of the lower branches of the trees in our Parks. The GM briefly explains just how ball moss attaches itself and how it affects the tree. Information concerning ball moss and oak wilt will be placed on the POA web site in the near future.
7. Use of Facilities: The GM makes the Board aware that the LV Chamber of Commerce is now in compliance with POA policy in providing a liability insurance policy for the service of alcohol in a POA facility. Treasurer Oliver requests that the Board discuss, in detail, at that next Work Session the policies and usage of all POA facilities. GM will take as an action item and place on February’s agenda.

QUESTION FROM THE FLOOR 

            A question came from POA member, Chuck Wills, asking the Board to define a “for-profit” business. President Freeman states that “for-profit” are those that do not include 501C3 organizations. There are groups, currently using POA facilities for their individual private businesses and/or financial gain.

ITEMS TO BE VOTED ON (FREEMAN) 

Members Requesting Fees to be Waived by Board: 

            The Board receives one request from a POA member asking for late fees to be waived. A motion was made to deny the request. All in favor and the request was denied.

 ANNOUNCEMENTS

     The next meeting Regular Meeting of the Board of Directors will be Thursday, February 11^th, 2009 at 7:00pm in the Bluebonnet Room of the Activity Center located at 2601 American Drive. 

ADJOURNMENT 

    There being no further business to discuss, a motion to adjourn was made by Member Gates and seconded by Treasurer Oliver. All in favor and the meeting was adjourned.

 
______________________________________

Jo Anne Molloy, Secretary
Lago Vista Property Owners’ Association, Inc.