MINUTES OF THE REGULAR MEETING
LAGO VISTA PROPERTY OWNERS’ ASSOCIATION
BOARD OF DIRECTORS
December 8, 2011

The meeting of the Board of Directors of the Lago Vista Property Owners’ Association was held at the Activity Center, 2601 American Drive in the Bluebonnet Room on Thursday, December 8, 2011 at 7:30 p.m. Board members present were President Nancy Oliver, Vice President Irene Spindler, Treasurer Karen Wallace, Secretary Blaine Standiford, Parliamentarian Jo Anne Molloy and Director Keter Woods. The Directors present are authorized Directors constituting a quorum for transacting business. Also present is General Manager Vicki Wood. Director Dan Hash arrives while the meeting is in progress. 

ITEMS TO DISCUSS 

1.   Open Meeting: The meeting was called to order at 7:30 p.m. by President Nancy Oliver.  Four (4) members are in attendance. (The member sign in sheet is attached to the permanent file copy of the minutes.)

2.  Minutes - November 2011 (Standiford): Secretary Standiford presents all November minutes, stating that they are an accurate reflection of the business conducted. Parliamentarian Molloy makes a motion to accept the Minutes, as written. VP Spindler seconds. No further discussion takes place. All in favor and the motion passes.

3.   Financials - November 2011 (Wallace): Treasurer Wallace presents the November Financials, stating the POA is performing on schedule. VP Spindler makes a motion to approve the Financials as presented. Director Woods seconds. No further discussion. All in favor and the motion passes. (GM Wood announces that Director Hash is about 10 minutes away from the meeting.)

4. 2012 Budget Presentation/Adoption (Wallace): Treasurer Wallace presents the 2012 Budget to the members. 2012 Miscellaneous Revenue will decrease, somewhat, due to the changes in how Transfer Fees will be collected, but the overall 2012 Revenue should still be higher than the expected 2011 year-end number. The Expense side of the budget is also very conservative, with only a slight increase of the expected 2011 year-end number. Treasurer Wallace also presents the list of 2012 Capital Expenditures in the amount of $250,000. Parliamentarian Molloy makes a motion to accept the 2012 Budget as presented. VP Spindler seconds. No further discussion. All in favor and the motion passes. (At this time, the meeting diverts to the GM’s Report.)

5.     New Bylaws (Oliver) (7:51 p.m., Director Hash is present): See Item 10.

6.      New Payment Plan (Oliver): See Item 10.

7.      New Record Retention Policy (Oliver): See Item 10.

8.      New Open Records Policy (Oliver): See Item 10.

9.   Schedule of Fees-Current Fees (Oliver): See Item 10.

10. Resolution to Adopt Items 4-8 (Oliver): President Oliver reads, aloud, the Resolution to Adopt Items 5-9. (Note: Error in the Agenda which read “Items 4-8) President Oliver asks for a motion to accept the Resolution to Adopt Items 5-9, as read. Parliamentarian Molloy makes a motion to accept. Treasurer Wallace seconds. No further discussion. All 7 Board members are present at this time, and the motion passes with a unanimous vote in favor.

11. Changes to Transfer Fee and Resolution to Adopt (Oliver): President Oliver presents the Resolution to Adopt the new Transfer Fee Policy. VP Spindler makes a motion to accept the new Transfer Fee Policy as presented. Treasurer Wallace seconds. No further discussion. All in favor and the motion passes.

12. Open Forum – 3 min. Time Limit per Member (Oliver) (8:00 p.m.): Topics which came to the floor for comments were as follows: A suggestion to form a swimming pool committee for recommendations, to the Board, on funds to construct an indoor pool facility; An opinion from a member concerning the small amount of improvements which have been made, since 1981, at the POA’s Fitness Center and Swimming Pool; A suggestion was made to hold Fundraisers to improve POA facilities; The possibility of extending boat ramps; A member thanks the Board for allowing his Youth Group to use of K-Oaks; A question is posed as to whether the POA has a vision or model of what their future will look like.

GENERAL MANAGER’S REPORT (WOOD) (7:40 p.m.)

 13. Marinas and Boat Ramp Update: The marina moves have been completed. This will be their final position until the end of the drought season. Emerald boat ramp is open and requires 4-wheeled drive vehicles, only. Launching from POA park shorelines is strictly prohibited.

  14. Year-end Update: The Administration Office is preparing for end-of-the-year business. The annual audit is scheduled for January 2012.

         15. View for 2012: GM Wood is looking forward to                working with the Board in 2012 and recognizes                 their diverse backgrounds as an added asset for the           POA.

COMMITTEE REPORTS 

16. 2012 Committees (Oliver): President Oliver announces the 2012 Committees and invites all POA members to become involved in a Committee of their interest. (At this time, Director Dan Hash joins the meeting. The time is 7:51 p.m. The meeting is redirected back to Item No. 5.)

 OTHER ITEMS TO BE VOTED ON

17. None

ADDITIONAL ITEMS 

18.President Oliver would like to honor Ginger Halsted, at next month’s meeting, for all the volunteer work she has done for the POA. Ms. Halsted has, for many years, decorated the K-Oaks Clubhouse for the Holiday Season.

 ANNOUNCEMENTS

           The next regular Board meeting of the Lago Vista Property Owners’ Association will be held at 7:30 on Tuesday, January 10, 2012 in the Primrose Room of the Activity Center, 2601 American Drive. 

ADJOURNMENT 

            There being no further business to discuss, President Oliver adjourns the meeting. The time is 8:34 p.m.

___________________________________________
Blaine Standiford, Secretary
Lago Vista Property Owners’ Association, Inc.